Author Guidelines

 

Submission procedure

Aquatic Invasions is an English-language journal published quarterly and supported by an international editorial board. Aquatic Invasions is peer reviewed and accepts original, not previously published, manuscripts (see “Types of manuscripts” section below). Authors are kindly requested also to read the "Journal Information" page before submitting manuscripts.

Manuscripts should be submitted electronically to submission@aquaticinvasions.net
Acknowledgement of manuscript submission will occur via e-mail.

Manuscripts must be submitted as a single file (Microsoft Office Word 97-2003 or Microsoft Office Word 2007 Document format file, not exceeding 5 Mb size), with low resolution figures, tables and supplementary material (Appendix tables and/or figures) embedded in the manuscript (after list of references). At the later stages of manuscript processing, authors of accepted manuscripts can, if necessary, be requested to provide high-resolution figures (see “Manuscript Preparation” section).

As part of the process of submission, authors are also kindly requested to provide a covering letter to editors of Aquatic Invasions, explaining why the work is novel, topical (under the scope of the journal - please check at the "Journal Information" web page) and of broad international interest. Also, please suggest names and contact details of (at a minimum) 5 relevant internationally recognized experts as potential reviewers. The covering letter should include a statement that the manuscript has neither been submitted nor published elsewhere, and authors agree to pay page charges if their manuscript is accepted for publication, or a justified request to reduce page charges (please read "Author fees (page charges)" section below). In your covering letter, please also provide name, address and VAT number of your institution/organization  (VAT number is needed for VAT-registered organizations from European Union countries; if applicable, the VAT number for the organization should be validated at http://ec.europa.eu/taxation_customs/vies/vieshome.do ).

Please label the “Subject” line of your e-mail message as “submission of first version of manuscript”.

For the procedure on submission of revised manuscripts, please see “Manuscript processing after submission” section.

In case of any technical problems with manuscript submission, please contact the Managing Editor of Aquatic Invasions, Dr. Vadim E. Panov (editor@aquaticinvasions.net or vepanov@gmail.com).

 

Types of manuscripts

The international journal Aquatic Invasions publishes results of basic and applied research in the area of biological invasions in aquatic ecosystems, including scientific accounts of biological surveys and monitoring (see "Journal Information" page) in the form of the following types: Editorial papers, Letters to Aquatic Invasions, Review, Research articles, Aquatic Invasions Records*, Management in Practice**, Education and Outreach**, Technical reports**, and Special issues.

*beginning November 2011, these types of manuscripts should be submitted to our thematic open-access international journal BioInvasions Records - please see details at the journal site at http://www.reabic.net/journals/bir/


**beginning November 2012, these types of manuscripts (and other research articles with applied focus) should be submitted to our thematic open-access international journal Management of Biological Invasions - please see details at the journal site at http://www.reabic.net/journals/mbi/

Editorial papers are generally short concept or reviewing papers by the journal editors and/or by guest editors of special issues, normally not longer than 6 printed pages (on average, 1 printed journal page in Aquatic Invasions is the equivalent of 1.5 single-sided, single-spaced manuscript of A4 format pages prepared using Times New Roman 12-point font, including up to 850 words, or 5000 characters with spaces).

Letters to Aquatic Invasions are short concept papers in the area of biological invasions, and may include also critical discussion of recently published papers. They should not regularly exceed 4 printed pages.

Review are review papers in the area of biological invasions.

Research articles are scientific papers, normally not longer than 25 printed pages. They should include an abstract that summarizes the results of the study (or submitted data in case of "data papers"), keywords (max 7), introduction, description of the results (or submitted data) with discussion, references and the appendices, if relevant (extended tables, including species checklists and primary geo-referenced species record data in standard tabular format - please see in the "Manuscript presentation" section below).

Special issues of Aquatic Invasions may include relevant conference proceedings upon special agreement with editors. If you are interested in becoming an author or guest editor of a specific special issue, please contact the Managing Editor of Aquatic Invasions, Dr. Vadim Panov (editor@aquaticinvasions.net or vepanov@gmail.com).

 

Manuscript presentation

All manuscripts must be in English, preferably checked by a native English-speaking colleague, before submission. The latter will greatly improve both the legibility and scientific quality of your paper for acceptance by the journal if English is not your first language. You may also consider ordering our Copy-Editing services (spelling, grammar, sentence structure): €15 net / printed journal page (please see also in "Author fees (page charges)" section).

Please single-space all material (text, figure legends, tables, references, etc.), and use 12-point Times New Roman font.

The first page of the manuscript should start with the preferred type of manuscript (see “Types of manuscripts” section), title of article, running title header (not to exceed 70 characters and spaces), and complete name, affiliation(s), and both e-mail and institutional addresses of all contributing authors. All persons listed as authors should have been sufficiently involved in the research to take public responsibility for its content. Please identify the corresponding author's name using an *(asterisk), and place the asterisk after the number that designates the institutional affiliation.

Abstract: The abstract should briefly describe the methods, results of the research and conclusions (minimum three related sentences, maximum of 400 words). The abstract should be a single paragraph and contain no citations or footnotes.

Key words: Please provide no more than 7 key words, preferably different from those specified in the title of the manuscript.

Text: Please separate paragraphs with a blank line. First order section headings (Introduction, Methods, Results, Discussion etc) should be in bold, second order headings should be italicized, third order headings should be not-italicized but underlined. Please provide line numbering in text.

Citations in the text should be identified by means of an author‘s name followed by the date of the reference (no comma) in parentheses and page number(s) where appropriate. When there are more than two authors, only the first author‘s name should be mentioned, followed by ’et al.‘. In the event that an author cited has had two or more works published during the same year, the reference, both in the text and in the reference list, should be identified by a lower case letter like ’a‘ and ’b‘ after the date to distinguish the works. Examples: (Author 2001; Author 2002a, b), (Author and Co-Author 2005), (Author et al. 2007). Before submitting the manuscript, please check carefully each citation in the text against the list of References to ensure that they match exactly.

When citing articles that are “in press,” please send to the reviewing editor a copy of the acceptance letter from the journal or book editor (copy of electronic letter is sufficient).

Direct links to internet resources in the paper text should be avoided, and all relevant internet based resources should cited in the regular way by the author and year (or institutional author, and year, see “References” subsection).

Each first citation of a species latin name within the text must give the scientific authority and the year of first publication (with comma), e.g, Dreissena polymorpha (Pallas, 1771), Cyprinus carpio Linnaeus, 1758. Please use lower case letters for all common names ("zebra mussel", "common carp").

Please consult   WoRMS web site  and  ITIS web site for species taxonomy.

Footnotes: Footnotes should only be used in tables. Indicate each footnote in a table with a superscript lowercase letter.

Figures: all relevant photographs, graphs and diagrams should be named as Figure and numbered, and along with captions they should be embedded in the manuscript after References section. Please insert in manuscript only low or medium resolution figures to ensure a reasonable size of manuscript file (for instance, inserted jpg file should not regularly exceed 200 kb size). Please refer to each figure in the text of manuscript as (Figure 1, 2 etc).

Authors are encouraged to provide figures in colour, if relevant, however, authors are advised to test the reproductive clarity of colors, and information presented using color backgrounds, in figures by printing test examples on standard black and white printers and photocopiers.

Multi-part figures ought to be labelled with higher case letters (A, B, etc.). Please insert keys and scale bars directly in the figures, and avoid using small fonts. Times Roman 12-point (or larger) font is recommended.

The axes caption on graphs should be in lower case except for the first letter or in the case of proper names. The vertical axis caption on graphs should be placed sideways and both captions and scale numbers should be large enough to be clear when reduced to one column width.

Figures may be sized to fit approximately within the column(s) of the journal, but two-column wide figures are also acceptable. Authors are encouraged to consult back issues of Aquatic Invasions in order to get an indication of column and page widths. Number of figures is not limited, but authors are advised to include only those figures that are essential to the manuscript.

Important note: all species distribution maps are acceptable only when they are supported by primary geo-referenced species record data, which should be provided in form of appendices to the manuscript (in standard tabular format) after the References section. Publication of these appendices, with primary record data is not limited by page number and is free of charge for the authors, who are encouraged to submit the extended datasets on both alien and native species records. Distribution maps based on Google Maps technology are not acceptable.

Tables text should be Time New Roman min 7 or max 10-point font and single table size should be equal or less than 1 printed journal page, and embedded in the manuscript after References section. Larger tables and tables with primary geo-referenced species record data should be provided in form of appendices and located after the References section. Authors are encouraged to keep all tables within one or two column widths (portrait A4 page). Please refer to each table in the text of manuscript as (Table 1, 2 etc). Also, please include only those tables that are essential to the manuscript.

Acknowledgements: please provide a brief paragraph recognizing the source of funding for the work and acknowledging the assistance of individuals or organizations not identified among the list of authors. Specifically, please acknowledge reviewers during revision of your manuscript. Acknowledgements should be placed in a separate section before the References section.

References: please group full references alphabetically by author, then chronologically, after the acknowledgements section. If relevant, please include in specific references a DOI number for research papers and other documents available online. Please list all authors of publications, and provide full titles for journals (journal issue number and DOI for released papers with page numbering is optional). Before submitting the manuscript, please check carefully the list of References against each citation in the text of manuscript, tables, annexes and figure captions to ensure that they match exactly. Subsequent references within the main body of manuscript should be provided in chronological order.

Please use the following style for the reference list:

1. Regular journal article
Stubbington R, Terrell-Nield C, Harding P (2008) The first occurrence of the Ponto-Caspian invader Hemimysis anomala G.O. Sars, 1907 (Mysidacea) in the U.K. Crustaceana 81: 43-55

Non-English publication (English translation is optional):
Ates R (1998) De druipzakpijp, Didemnum lahillei Hartmeyer, 1909 in Zeeland [The sea squirt Didemnum lahillei Hartmeyer, 1909 in Zeeland]. Het Zeepaard 58(4): 101-110

2. Electronic article
Wittmann KJ, Ariani AP (2008) Reappraisal and range extension of non-indigenous Mysidae (Crustacea, Mysida) in continental and coastal waters of eastern France. Biological Invasions, doi:10.1007/s10530-008-9257-7

3. Book, authored
Elton CS (1958) The Ecology of Invasions by Animals and Plants. Methuen, London, England, 181 pp
Eales NB (1961) The Littoral Fauna of the British Isles, 3rd edn. Cambridge University Press, Cambridge, UK, 306 pp

4. Book, edited
F. Gherardi (ed) (2007) Biological Invaders in Inland Waters: Profiles, Distribution and Threats. Invading Nature - Springer Series in Invasion Ecology, Volume 2. Springer, Dordrecht, The Netherlands, 733 pp

5. Book articles
Ojaveer H, Leppäkoski E, Olenin S, Ricciardi A (2002) Ecological impacts of alien species in the Baltic Sea and in the Great Lakes: an inter-ecosystem comparison. In: Leppäkoski E, Gollasch S, Olenin S (eds), Invasive Aquatic Species of Europe: Distributions, Impacts, and Management. Kluwer Academic Publishers, Dordrecht, The Netherlands, pp 412-425

6. Book, conference proceedings
Osman R, Shirley T (eds) (2007) Proceedings and Final Report of the Gulf of Mexico and Caribbean Marine Invasive Species Workshop. Corpus Christi, USA, February 26-27, 2007. Harte Research Institute for Gulf of Mexico Studies and Smithsonian Environmental Research Center, Corpus Christi, USA, 47 pp

7. Article in conference proceedings book
Miller W (2007) Shipping vectors within the Gulf of Mexico and Caribbean: ballast water and hull fouling. In: Osman R, ShirleyT (eds) (2007) Proceedings and Final Report of the Gulf of Mexico and Caribbean Marine Invasive Species Workshop. Corpus Christi, USA, February 26-27, 2007. Harte Research Institute for Gulf of Mexico Studies and Smithsonian Environmental Research Center, Corpus Christi, USA, pp 12-13

8. Reports and official documents
By author:
Smeets E, Weterings R (1999) Environmental indicators: Typology and overview. European Environment Agency (EEA). EEA Technical report No 25, 19 pp

By institutional author:
European Community (2000) Directive 2000/60/EC of the European Parliament and of the Council of 23 October 2000 establishing a framework for Community action in the field of water policy. Official Journal of the European Communities L327: 1-72

European Community (2006) Halting the loss of biodiversity by 2010 – and beyond. Sustaining ecosystem services for human well-being. Communication from the Commission of the European Communities COM (2006) 216, Brussels, Belgium, May 22, 2006, 15 pp

9. Theses
Gumuliauskaitė S (2007) Life history of the Ponto-Caspian amphipod, Pontogammarus robustoides, and its impact on Lithuania's freshwater communities. PhD Thesis, Vilnius University, Vilnius, Lithuania, 39 pp

10. Web sites and online databases
REABIC (2009) Regional Euro-Asian Biological Invasions Centre (REABIC). http://www.reabic.net  (Accessed 15 December 2008)

Birnbaum C (2006) NOBANIS – Invasive Alien Species Fact Sheet – Dreissena polymorpha. Online Database of the North European and Baltic Network on Invasive Alien Species – NOBANIS. http://www.nobanis.org  (Accessed 10 January 2009)

11. Computer programmes and databases
National Oceanographic and Atmospheric Administration (2007) Hydrographic database of the Northeast Fisheries Science Center. National Marine Fisheries Service, Woods Hole, Massachusetts, USA

Appendices: Appendices regularly should include extended datasets in tabular format, specifically, geo-referenced species record information. In the latter case we encourage authors to cross-reference distribution maps and record information in annex tables providing relevant cross-numbering of record points on the map and record line in the appendix table. Column headings should be clearly labelled. Sample appendix tables with recommended format, fonts and characters can be downloaded here Distribution_data_standards.doc (1323 Kb). Please refer to each appendix in the text of manuscript as (Appendix 1, 2 etc). Also, please include only those appendices that are essential to the manuscript. Authors are encouraged to consult appendices in back issues of Aquatic Invasions.

Important note: in addition, authors are highly encouraged to deposit species records (for papers on species records and/or distribution), checklists of non-native species (for relevant review papers) and invasive species profiles (for species-specific risk assessments and papers supporting species profiles in online databases) to the species repository of the Regional Euro-Asian Biological Invasions Centre (REABIC). Standard Excel tables with recommended formats for data submission to REABIC can be downloaded here Species_records_format_example.xls (60 Kb), Aquatic_NIS_checklist_example.xls (1970 Kb), Aquatic_NIS_biology_format_example.xls (1940 Kb). Deposition of your species record data and/or checklists of non-native species in the REABIC repository will greatly contribute to both the scientific value and visibility of your paper and may enhance both the citation rate of your paper and the impact factor of the journal.
 

Manuscript processing after submission

Reviewing process
Up to 30% of papers submitted to Aquatic Invasions are rejected without review. This reduces the burden on the refereeing community and enables authors to submit, without delay, to another journal. In some cases our editors may recommend re-submission of relevant manuscripts to other thematic REABIC journals, BioInvasions Records or Management of Biological Invasions .

Submitted manuscripts that pass the initial assessment will be assigned to one of our Associate Editors (the manuscript handling editor). Approximately one week after submission, the responsible editor (or managing editor) may contact authors by e-mail, either in the case of any problems with a submitted manuscript, and/or to acknowledge successful submission and also notify authors regarding the start of the reviewing process and assignment of the handling editor for their submission.

After acknowledgment of successful submission, the handling editor will contact at least 2 independent referees to review the manuscript and provide comments (referees will be selected from experts suggested by the authors and/or other relevant experts). Normally, selected reviewers are required to complete their reviews within 30 days, including evaluations, suggestions for improvements and recommendation for acceptance or rejection of manuscripts. In the case of all reviews, the responsible editor will send the corresponding author a decision letter along with detailed comments from referees.

In case authors do not receive confirmation of successful submission in two weeks after initial submission, they are kindly requested to contact the Managing Editor of Aquatic Invasions, Dr. Vadim Panov (editor@aquaticinvasions.net or  vepanov@gmail.com).

Submission of revised manuscripts
After receiving a positive decision letter from the responsible editor (publication decision) and comments from the referees, authors are required to return the revised manuscript along with a detailed response letter to referees comments within one month (authors are kindly requested to reply to all reviewers' suggestions and/or any reasons for rejecting/modifying/improving all or any part of their specific suggestions). Delayed revisions may be treated as new submissions and sent for further evaluation by new referees unless an extension to the revision period has been agreed both with responsible (handling) and managing editors.

Also, submission of high resolution figures in separate files also may be requested in some cases.

Manuscripts will be considered as accepted only after the approval of the revised version by the responsible editor, who may contact referees for final or additional comments.

Revised manuscripts should be submitted electronically to submission@aquaticinvasions.net
Please make a note “Revised Version, Date“ in the first line of your revised manuscript, and a label the “Subject” line of your e-mail message “submission of revised version of manuscript” when submitting it. Authors will receive a formal acceptance letter (final publication decision) of the revised manuscript by e-mail.

Paper proofs and publication
Paper proofs will be sent by e-mail to the corresponding author soon after final publication decision, and authors are kindly requested to return as soon as possible the revised proofs electronically to submission@aquaticinvasions.net, indicating “revised proof” in the “Subject” line of your e-mail message. Normally the paper (corrected proof) will be placed on the Aquatic Invasions website soon after receipt of the revised proof, and then can be considered as a paper "in press". After assigning a page numbers, a paper can be considered as published (normally not later than in 3 months after release of corrected proof).

 

Author fees (page charges)

The Open Access policy of Aquatic Invasions means that authors retain the copyright of their articles, which can be copied, downloaded and freely distributed within society (for more information on editorial policy of Aquatic Invasions please see "Journal Information" page). This also ensures free web access to the results of research and maximum visibility for published papers. However it requires the author to pay the costs of the review and editing process, typesetting, web publication, long term archiving and inclusion in CrossRef (enabling electronic citation in other journals that are available electronically). Page charges for authors (along with support from relevant funding institutions) represent the main funding source for Open Access journals. According to this funding model, papers selected for publication in Aquatic Invasions are subject to a page charge of 70 Euro per printed journal page. A minimum fee of 560 Euro is fixed for papers smaller than 8 printed pages. In addition, in case English is not your first language, you may also consider ordering our Copy-Editing services (spelling, grammar, sentence structure): €15 net / printed journal page. 


As the publisher of Aquatic Invasions, the Regional Euro-Asian Biological Invasions Centre (REABIC), is VAT (Value Added Tax) registered, this means we have to charge some of our European customers VAT (currently 24.0 per cent) on top of the original page charge rate. VAT is applicable only for VAT non-registered customers based within the European Union.


Normally, by submitting a manuscript to Aquatic Invasions, authors agree to pay page charges if their manuscript is accepted for publication. Authors will receive a page charge form (invoice) along with paper proofs and asked to return payment with submission of their proof corrections. Page charges must be paid within one month of the invoice date via bank transfer or as a credit card (VISA or MasterCard) payment.

Up to 50% waivers are available for corresponding authors from “low income” (see this reference) and “low middle income” (see this reference) countries, as defined by the World Bank. Also, students and retired scientists may apply for a 25% reduction of page charges (only in case of their personal payment), and these applications may be accepted following consideration of both the scientific value of submitted manuscripts and the current availability of alternative funding for the journal. Up to 25% discounts will be also offered to scientists who actively participate in the reviewing and editorial process of the journal. If relevant, please justify your application for reduction of page charges in your cover letter to the editors of Aquatic Invasions upon initial submission of the manuscript.


 

Additional information

Additional technical information on manuscript submissions can be obtained from the Managing Editor of Aquatic Invasions, Dr. Vadim Panov (editor@aquaticinvasions.net, vepanov@gmail.com).

Last update: 31 October 2014